The DOE Petty Cash Fund will be discontinued effective September 1, 2009. Best practices in the accounting and procurement areas led to DOE's recommendation to discontinue this reimbursement method. Low-dollar purchases previously paid through DOE Petty Cash will be processed through the established Procurement processes, either as purchase orders or as transactions on purchase cards.

PLEASE NOTE: Out-of-pocket purchases will no longer be reimbursed for items that should be processed through Procurement.

A few specific items such as safety shoes, safety glasses and local travel will be processed as check reimbursements, using the Special Check Request Form. Please see the Budget Office Web site for full guidelines. The cutoff date for DOE Petty Cash reimbursement is August 31, 2009. Qualifying items purchased by August 31 but submitted after September 1 will be reimbursed by check.